Updated: 21/10/2026 11:40 AWST
App version 1.0.0.20
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Settings screen
Settings controls who receives Xplore Shield's emails and when. A change here applies to your whole safety profile, to everyone on it, so check before you save.
Change a setting
Choose Settings in the menu. It is the last screen in the menu; the Terra Search staff who can switch safety profile see the profile row beneath it.
Change what you need (see below).
Choose Save. The button opens once a field differs from the saved settings. The app says "Changes saved" and the page reloads with what it saved; a picker left blank keeps its saved value.
The screen is a page of fields: the FastField logins at the top, then the summary, report and form settings, in one column on a phone, two on a tablet held upright and three on a computer; the whole page scrolls as one.
What is on the screen
Fastfield Credentials: the profile's FastField logins, one row each, with the login, its password and a copy button beside each. One tap copies it and the app says "Login copied" or "Password copied"; you need not choose the row first. On a phone the login and the password take two lines.
Compliance Hour Check: the hour of the day the Compliance Report is sent.
Mobile numbers not held: on for a profile whose people's mobile numbers are not on file. Its staff can then be saved with no mobile number, shown as Not held; everyone else's mobile stays required. Anyone who can open Settings for the profile can turn it on (below). See Staff database record.
Reports: who receives each report, chosen from the profile's current staff.
Compliance Reports: an email at the Compliance Hour Check summarising all staff and equipment with missing compliance forms. These people also receive an email each time a person or a piece of equipment is added to a compliance list, so taking someone off this list stops those emails and the daily report together.
Check-In Reports: SMS and email about missing or completed check-ins, sent one hour after a project's check-in time if anyone is missing.
Comms Reports: hourly, 7am to 4pm, when a GPS tracker is off or low on battery. This only works with Spot trackers.
HR Reports: Mondays at 7am, licences expired or about to expire.
Form distribution lists: Safety Form Distribution List, Equipment Forms and HR Forms. Choose who receives each group of forms.
Time zone: the field labelled with the three-letter abbreviation of Greenwich Mean Time. Set it to match your location. Reports go out at the Compliance Hour Check read through this value; nothing converts it for you.
Send All Forms?: off, only these forms are always sent: incident reports, hazard reports, job safety analyses, weekly toolbox meetings, daily reports and any form marked "Attention Required". On, every form is sent, whether it needs attention or not. A project's own Send All Forms can only add to this switch: on, it sends every form from that project; off, it leaves this switch to decide.
Staff whose mobile number is not recorded
Some crews work under their own employer's safety system, and that employer may prefer not to record their mobile numbers with us. You no longer need to enter a placeholder or made-up number for them.
New option available: anyone who can open Settings for the profile can now turn on the Mobile numbers not held setting.
Updating staff: once it is on, you can leave a staff member's mobile number as Not held, or enter a real number if one is provided.
Existing placeholders: please don't update or clear the placeholder numbers already in the system. Our automated text messaging is still being updated to handle blank numbers safely, and removing placeholders now may cause messaging errors. We will let you know as soon as it is safe to clean them up.
Good to know
Staff pickers list only people whose record is marked current.
Leave the screen without saving and your changes are lost.
Related pages
Search words: Settings, report recipients, who gets emails, FastField login, password, copy, compliance hour, time zone, distribution list, send all forms, Mobile numbers not held, placeholder mobile number.